HR Administration Support for UK Businesses
Practical HR administration for your team
Keeping employee information and routine paperwork up to date takes time. Our HR administration service can support the person managing HR in your business or work alongside your existing team.
The work can include the areas below. Discuss which tasks you want help with, the systems you use and who will be responsible for each part before agreeing support.
Employee records and documentation
Help keeping employee details up to date, organising HR files and maintaining the records your team uses day to day. Agree how information will be shared, stored and accessed as part of the support arrangement.
Onboarding and leaver paperwork
Coordinate routine joining and leaving paperwork, update employee records and track the information needed by your team. Decisions about employment terms or an employee's departure remain separate from processing the agreed paperwork.
Absence and attendance records
Record holiday, sickness, family-related leave and other absences, keeping information consistent across your records and systems. This is routine administration rather than advice on absence procedures, leave entitlements or employee requests.
HR systems
Support with routine updates, employee information and agreed processes in your HR systems. Discuss the platform you use, the access required and which updates your team wants us to manage.
Employment contract paperwork
Help populate agreed employment contract templates, issue approved documents and track returned copies. New terms, changes to employment conditions and legal suitability need appropriate advisory review before the paperwork is processed.
Routine letters and templates
Prepare routine HR correspondence from agreed wording and templates, organise issue dates and retain copies. Letters concerning disputes, formal procedures or changes to terms should be reviewed by the appropriate adviser before issue.
Job description documentation
Format and maintain job descriptions using the responsibilities and requirements agreed by your managers. Keep current versions available for recruitment and employee records; decisions about role design, grading or employment terms require separate input.
Employee benefits administration
Help maintain benefits information, process agreed employee updates and coordinate routine communications with your team or providers. Eligibility decisions, benefit selection and any specialist financial or tax advice remain outside routine administration.
Workplace pensions administration
Help maintain the HR information associated with your workplace pension arrangements and coordinate agreed employee updates and communications with payroll or pension providers. Responsibilities should be agreed in advance; this is not payroll processing or a recommendation about pension products or investments.
Agree the administration you need
Tell us about your team, your current HR processes and the tasks you would like to hand over. We can discuss the information and system access required, responsibilities and the support arrangement.
If you also need employment documents, explore our contract and handbook support. For questions about HR data handling, see our HR GDPR audit support.
HR administration or wider outsourced HR support?
Standalone HR administration focuses on practical records, paperwork and routine processes. If you need an external HR department or broader support alongside your existing team, explore our outsourced HR services.
For employee relations issues or advice on employment law, see our HR and employment law advice. Discuss the services you need rather than assuming advice is included in an administration-only arrangement.
Questions about HR administration
Can we buy HR administration on its own?
Yes. HR administration is available as a standalone service, without taking on broader HR advice. Contact us to discuss the administrative work you need support with.
Can you work alongside our existing team?
Yes. We can support the person responsible for HR or work alongside an existing HR team. Discuss how tasks and responsibilities should be divided.
Does this service include running payroll?
This page describes HR administration, not payroll processing. If you need help coordinating payroll changes or liaising with your provider, discuss that requirement with us so the scope can be agreed.
Can you help with workplace pensions administration?
We can discuss support with pension-related employee information, routine communications and coordination with your payroll or pension provider. Agree the responsibilities and access needed first. This does not include investment advice, choosing a pension product or running payroll.
How do we get started?
Tell us about your business, your existing records and systems, and the tasks you would like help with. We can discuss the scope and next steps before you agree support.
Meet our team and read client feedback about working with WorkPlace HR.
Discuss your HR administration needs
Tell us which administrative tasks you need help with so we can discuss suitable support for your business.